Legal
Privacy Policy
Last updated: March 2026
1. Who We Are
Beyond The File Ltd ("we", "us", "our") is a safeguarding consultancy registered in England and Wales. Our website is beyondthefile.com.
For any data protection queries, please contact us at hello@beyondthefile.com.
2. What Data We Collect
Information you provide directly: When you complete our contact form, we collect your name, email address, organisation, service interest and message content.
Information collected automatically: When you visit our website, we may collect technical data including your IP address, browser type, pages visited, time spent on pages and referring website. This is collected via Google Analytics using anonymised cookies.
3. How We Use Your Data
We use your personal data to respond to your enquiries and provide our safeguarding consultancy services, to improve our website and understand how visitors use it, and to comply with legal obligations. We process your data on the basis of legitimate interest and, where applicable, your consent for analytics cookies.
4. How We Store Your Data
Contact form submissions are stored securely in our customer relationship management system (GoHighLevel). We retain your data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law.
5. Cookies
Essential cookies: Required for the website to function. These cannot be disabled.
Analytics cookies: We use Google Analytics to understand how visitors use our site. These cookies are only set with your consent. You can manage your preferences using the cookie banner.
6. Third-Party Services
We use: Google Analytics (website analytics, anonymised), GoHighLevel (CRM and form submissions), Vercel (website hosting), and Sanity (content management). Each provider has their own privacy policy.
7. Your Rights
Under UK GDPR, you have the right to access, correct, delete, object to processing, restrict processing and port your personal data. To exercise any of these rights, contact hello@beyondthefile.com. We will respond within 30 days.
8. Complaints
You have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
9. Changes to This Policy
We may update this policy from time to time. Changes will be posted on this page with an updated revision date.